Administrative Assistant

This position is open to external candidates

Division	Office of CEO
Term	1 Permanent Full-Time position available
Closing Date	January 15, 2025
Labour Group	Exempt
Posting Number	25-01-(292)
Weekly Hours	40 – Evening and weekend work may be required
Salary Range	$49,353.12 to $57,990.00 per annum (2022 Rates)

Core Function

This position provides professional, confidential and administrative executive secretarial support to the Office of the CEO.

Scope & Major Responsibilities

1. Provides administrative and executive secretarial support to the Office of the CEO.
2. Coordinates administrative duties of the CEO’s office, including scheduling appointments and meetings, archiving documents and processing mail.
3. Formats, edits and coordinates the submission of reports Prepares, edits and circulates a variety of correspondence, including those of a confidential nature.,
4. Prepares confidential correspondence.
5. Takes, prepares and distributes meeting minutes. 
6. Arranges and schedules appointments and meetings.
7. Arranges registration to conferences, workshops and training sessions.  Arranges travel plans, travel expense advances and itineraries, as required.
8. Prepares, distributes and monitors completion of all annual performance assessments for the Division.
9. Assists with the monitoring and completion of leave requests.
10. Receives, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
11.  Balances monthly credit card expenditures and completes reconciliations. Initiates GL coding for expenditures.
12. Plans and coordinates special events.
13.  Performs other related duties as assigned.

Qualifications

1. Graduation from a two-year business-related program.
2. Typing speed of 55 w.p.m.
3. Two years’ related senior administrative experience.
4. Experience within the arts and culture sector would be considered an asset
5. Ability to deal with sensitive information in a confidential manner.
6. Ability to compile and coordinate information to compose correspondence and reports.
7. Ability to establish and maintain effective working relationships.
8. Ability to work with minimal supervision.
9. Demonstrated commitment to equity and inclusion. Responsive to the needs of diverse communities, including the ability and experience to identify and understand intersecting issues related to gender identity, age, sexual orientation, disability, race/ethnicity, immigration status, religion, Indigenous heritage.
10. Demonstrated skill in the use of a computer utilizing Microsoft Office Suite; including skill in the understanding, use and support of current position related technology applications and processes including virtual meeting platforms and project management applications.

Diversity, Equity and Inclusion

Remai Modern offers an inclusive workplace that embraces diverse backgrounds and commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of an Institution Rooted in Place, for all residents. 

Accommodation

Remai Modern strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email recruitment@remaimodern.org.

How to Apply

Please ensure you direct your application to the correct email address as indicated below.

Current City of Saskatoon Employees

1. Click below to download a fillable form to self-declare as a current City of Saskatoon employee.
2. Ensure you attach the form identified in step 1, resume and any other supporting documents to your email application. Include the job title you are applying for in the subject line of your email
3. City of Saskatoon employees must send their applications to internalrecruitment@remaimodern.org

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Non-City Employees

If you are not currently employed the City of Saskatoon:

1. Click below to download a fillable form
2. Ensure you attach the form identified in step 1, resume and any other supporting documents to your email application. Include the job title you are applying for in the subject line of your email
3. Email your application to recruitment@remaimodern.org