Executive Administrative Assistant

Division	Office of the CEO
Term	1 Permanent Full-Time Position
Closing Date	October 16, 2025
Labour Group	ESA 292
Posting Number	25-18-(292)
Weekly Hours	40 – Evening and weekend work may be required
Salary Range	$71,876.88 to $84,455.28 per annum (2025 Rates)

Core Function

This position provides a professional level of confidential administrative and executive secretarial support to the Office of the CEO.

Scope & Major Responsibilities

1. Provides confidential administrative and executive secretarial support to the Office of the CEO.
2. Performs administrative aspects of the Office of the CEO, including scheduling appointments, ordering office supplies, processing mail, and other documentation, and archiving documents.
3. Requisitions payments for office expenses, compiles expense reports, processes invoices and reconciles statements.
4. Arranges registration to conferences, workshops, and training sessions.
5. Coordinates national and international travel requirements, associated meeting, agendas and reservations as required.
6. Monitors, researches, assembles, prepares, proofreads, and edits reports and professional correspondence including those of a confidential nature as required across multiple platforms.
7. Prepares and distributes agendas and materials for meetings and records, prepares and distributes meeting minutes as required utilizing Robert’s Rules of Order.
8. Balances monthly credit card expenditures and completes reconciliations.
9. Receives, screens and expedites inquiries, determines appropriate action, and ensures all inquiries have been addressed.
10. Prepares and distributes agendas, action-item lists, slide presentations/visual supports and materials for meetings as required.
11. Plans, organizes, coordinates and participates in programs and/ or events as required.
12. Performs other related duties as assigned.

Qualifications

1. Graduation from a business college.
2. Typing speed of 55 w.p.m.
3. Four to six years’ related experience at a senior administrative/secretarial level.
4. Experience within the arts and culture sector would be considered an asset.
5. Demonstrated initiative, resourcefulness, and strong organizational skills.
6. Ability to communicate effectively, orally, and in writing, including the facilitation and presentation of information.
7. Ability to deal with sensitive information in a confidential manner.
8. Ability to multi-task and prioritize duties and responsibilities in a fast-paced environment.
9. Ability to create correspondence and reports with a high degree of accuracy and efficiency.
10. Ability to deal courteously and tactfully with others and to establish and maintain effective working relationships.
11. Ability to work with minimal supervision.
12. Demonstrated commitment to equity and inclusion. Responsive to the needs of diverse communities, including the ability and experience to identify and understand intersecting issues related to gender identity, age, sexual orientation, disability, race/ethnicity, immigration status, religion, Indigenous heritage.
13. Demonstrated skill in the use of a computer utilizing Microsoft Office Suite; including skill in the understanding, use and support of current position related technology applications and processes including virtual meeting platforms and project management applications.
14. Experience with or willingness to gain the required skills with Trello, Salesforce, Delphi, SAP, and QBO

Diversity, Equity and Inclusion

Remai Modern offers an inclusive workplace that embraces diverse backgrounds and commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of an Institution Rooted in Place, for all residents. 

Accommodation

Remai Modern strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email recruitment@remaimodern.org.

How to Apply

Please ensure you direct your application to the correct email address as indicated below.

Current City of Saskatoon Employees

1. Click below to download a fillable form to self-declare as a current City of Saskatoon employee.
2. Ensure you attach the form identified in step 1, resume and any other supporting documents to your email application. Include the job title you are applying for in the subject line of your email
3. City of Saskatoon employees must send their applications to internalrecruitment@remaimodern.org

---

Non-City Employees

If you are not currently employed the City of Saskatoon:

1. Click below to download a fillable form
2. Ensure you attach the form identified in step 1, resume and any other supporting documents to your email application. Include the job title you are applying for in the subject line of your email
3. Email your application to recruitment@remaimodern.org